Four Considerations for Closing Data Security Gaps
Ensuring document security in the production process is crucial to protect sensitive information and guarantee compliance with privacy regulations. There is a plethora of customer data within an organization that can fall into the hands of cyber thieves. They include customer lists, detailed financial statistics, credit card information, confidential healthcare data, and more. The challenge is that data security is not a simple fix. Security hackers have become more sophisticated, making it critical to continually ensure security policies are up to date and effective.
With data breaches, hacking incidents, and multi-million-dollar fines showing up in the news headlines continually, the days of encryption keys aren’t enough anymore. Today, the focus must be on how to keep your files and your customers’ data secure. As a result, it comes as no surprise that enterprises and print service providers alike are investing in technology and other solutions to address these security concerns.
In assessing your production environment with security in mind, an initial step is to identify where your gaps are. Once you identify the potential vulnerabilities within your systems and processes, a formal risk mitigation plan can be developed that addresses identified areas for improvement. Here are four things to consider as you develop a plan:
- Access: Access to sensitive documents should be limited to authorized personnel only. Use authentication mechanisms such as passwords, biometrics, or smart cards to control access.
- Encryption: Encrypt sensitive documents both at rest (stored data) and in transit (while being transferred). Strong encryption algorithms are needed to prevent unauthorized access.
- Version control: Implement version control mechanisms to track changes made to documents. This helps maintain the integrity of documents and prevents unauthorized alterations.
- Secure printing: Engage in a robust inspection of your printer security to ensure access to printed documents is controlled. Use secure print-release mechanisms if necessary to prevent unauthorized access to printed documents.
Solution: Check out Uluro uSecure
Transformations offers a breakthrough security solution born from the need to better address industry-critical issues specific to data security. Unlike any other solution on the market, what sets the unmatched Uluro uSecure workflow apart from other security solutions is that uSecure’s technology offers intelligent protection that is embedded into the data file. Important data remains encrypted while being processed in the workflow. During processing, only data that is in use is unencrypted in real time in protected memory, and then the data immediately goes back to an encrypted state.
Additionally, uSecure offers true closed-loop protection from file receipt to output management, full audit capabilities regarding data access, and provides a notification when documents are electronically shredded.
As data needs continue to grow, the demand expands for high-quality data protection software. uSecure will ensure you stay ahead of the curve by anticipating changing security demands, protecting your reputation and your future. Simply put, no other security platform can deliver the intelligent protection technology provided by uSecure.
For more information on why uSecure should be part of your data security plan, visit https://www.uluro.com/CCMSoftware/Security
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